Photocopying Course Materials

Guidelines

When requesting photocopying of class-related materials, faculty should adhere to the following guidelines:

1. Requests for more than five copies of a document of one to five pages in length should be sent to the copy center on the third floor of Robinson Hall. (See description of procedure below.)

2. The photocopying of any document longer than ten pages for your professional use should be sent to the copy center.

3. Other than syllabi and exams, any course material longer than two pages, to include drafts of student papers and handouts for class, should be sent to the Johnson Center Copy Shop for purchase by students. (See http://library.gmu.edu/copyright/CoursePacks/)

Procedure: On-campus

(See below for information about requesting copies via email.)

  1. Copy forms and the copy inbox are located in front of Stacey's desk in the English Department main office.
  1. Fill out the form indicating your name, date needed, number of originals, number of copies needed, and the title. (Photocopies are done on both sides of the page unless there is a compelling reason not to do so.)
  1. Please indicate the time you actually hope to pick up the copies, if that deadline is important:  if you need copies for your 3:00 class, but plan to stop by to pick them up at 2:45, say so.
  1. Attach the form to your originals and place in the copy inbox.
  1. Copies will be placed in your box.

NOTE: Depending on the time of the semester, you will need to allow from one to four days for the completion of your request. Do not use the department photocopy machine for copies for the entire class.

 

Procedure: Email Option
(Updated 2008)

 

To better serve faculty who live at a distance from campus and/or who are on campus infrequently during the week, the English Department has a procedure for emailing a copy request.

To email a copy request, please follow these steps:

 

  1. Send your email to querty@gmu.edu. 
  2. Include "Copy Request" in the Subject line.
  3. Send from your GMU Email address to lessen the chance of the message getting caught by a spam filter (and make it easier for the receptionist to know who you are).
  4. Attach word documents, PDF documents, or html documents (if you're submitting something you didn't write, please be aware of copyright issues that may apply).
  5. Send a document in MS Word format, or in a format (and with fonts/graphics) that you know will be compatible with the most recent MS Word for Windows.  The office staff will not reformat your document for you.
  6. Include in the body of your email message all the information that goes on a copy-request slip:
    1. Your name (even if it's in the email header)
    2. The date/time you need to pick up the copies
    3. The number of pages in each original document
    4. The number of copies you want of each
    5. The title of each document
    6. Any requests for collation, stapling, 1- or 2-sided copies, etc.
  7. As usual, please remember to allow enough time for your document(s) to be received, acknowledged, printed out, and photocopied.

 

You will receive confirmation by email that your request has been received, though such confirmation may not come immediately.  If you don't receive a confirmation within one working day, you may email or call the office receptionist (703-993-1160) to check on the status of your request.